Project Coordinator

The Private Sector Federation is a professional organization, dedicated to promote and represent the interests of the Rwandan Business Community. It is the umbrella organization and voice of the private sector.

The Private Sector Federation is a key role player in enabling the Private Sector to respond to Rwanda’s vision for its future.

Over the years, the Federation has rolled out a number of exciting private sectors in the fields of capacity building, entrepreneurship and business growth, trade promotion etc.

Offering an excellent career growth, we are looking for a qualified individual to join an exciting team at PSF to work as a Project Coordinator/Manager.

Job Title: Project Coordinator
Reporting to: CEO and Chamber Chairperson
Duty Station: PSF Headquarters, with frequent visits to districts and provinces
Duration of Assignment: 1 year renewable
Role Purpose: The project coordinator will perform a variety of tasks including, but not limited to, coordinating all project resources and PSF stakeholders, implementing, controlling and completion of specific projects ensuring consistency with company strategy, commitments and goals.


Among other duties, he /she shall perform the following:

- Develop and maintain contacts at the appropriate level with the Government and its specialized agencies, agricultural institutions, and with the international community to promote exchange of information and coordination of agriculture cluster related issues;
- Ensure the systematic collection, analysis, and reporting of routine data for project improvement. Lead annual reviews of LIFAM Project Performance Measurement Framework to ensure that indicators are still relevant, targets still realistic, and risks/assumptions still mitigated/valid;
- Provide oversight and guidance to the Project Management Unit (PMU) in the Project provinces on all matters pertaining to the smooth operation of the Project, in accordance with procedures and obligations specified in the donor’s Agreement and implementation arrangements detailed in the Project Document;
- In close collaboration with the Project Management Team (PMT) prepare the Annual Work Plan and Budget in relation to the Project design and available financing, and oversee the implementation of the activities as per the approved annual plan;
- In addition to the internal documentation (technical reports, financial documentation and accounts, procurement requests, etc.) prepared at the local level, coordinate the submission of other internal documentation (payments, background documents, financial reports, replenishment requests etc.) per requirements of the PMT and the donor;
- Ensure implementation of the participatory, iterative, multi-faceted approaches of the Project that are crucial to maintaining its focus on agribusiness promotion and wider concerns in agricultural development affecting the Project area;
- Represent and promote the Project in national and international arenas as required and maintain close continued collaboration GoR agencies, Development Partners (DPs) and other strategic partners on agricultural development issues relevant to the Project;
- Keep abreast of contemporary issues in agriculture development in Rwanda, assessing their relevance to and implications for the Chamber interventions;
- In collaboration with the PMT, commission studies and surveys that involve assessments across the whole Project areas;
- In collaboration with the PMT, arrange for the recruitment and direction of project staff, national and international consultants and consulting service providers (engaged for special studies and surveys);
- Receive and arrange for reproduction and circulation of reports, studies and other Project documentation from consultants as appropriate;
- Ensure the completion of the procurement process and full compliance with the PMT recommended procurement guidelines;
- Coordinate the contract administration of PMU Staff and assess their performance on a regular basis; and report back to management when needed;
- Secure the submission of a detailed expenditure report on advance payments received, in accordance with the donor Financial Rules and Regulations;
- Coordinate and direct the usage of the project equipment, including the vehicles, procured for the project.

Interested candidates must fulfill the following requirements:

- At least a bachelor’s degree in Agriculture, Economics, Business Administration, Public Administration or in related discipline, relevant to the project with a sound knowledge of contemporary issues in the agriculture sector in Rwanda.
- A minimum of 5 years working experience at a senior level in a relevant public institution, private sector or international organization.
- Proven skills in management and coordination of internationally financed development programs.
- The selected candidate would be expected to have a creative, energetic but pragmatic approach to problem-solving and an appreciation of the respective roles of the public and private sectors in agriculture development.
- Proven technical abilities in coordination and liaising with organizations at both District and National levels.
- Excellent communication and presentation skills
- Good command of MS Office applications (Word, Excel, Outlook, Internet Explorer)
- Fluent in Kinyarwanda and a working knowledge of English.
- Excellent report writing skills.
- Ability to work independently, to organize and coordinate work.


Interested candidates are invited to apply for the above mentioned position and submit complete applications (only hard copies) made of a CV, a motivation letter, notarized copies of diploma/degree, a copy of identity card, and three persons of reference with their phone numbers to the following address not later than 28th January 2013:

To the attention of:
The Head of Human Resources
Private Sector Federation
P.O. Box 319 Kigali, located in GIKONDO
Note: Only candidates qualifying for selection will be contacted for interviews.
The Management