Post Harvest Survey and Investment Business Plan


1. Background

Private Sector Federation (PSF) is a professional organization, dedicated to promote and represent the interests of the Rwandan business community. It registered major successes since in 1999, registered wins in advocacy and played a strong national role and regional role. However, the business sector still needs to mature into Rwandas economic engine.

While Vision 2020 and EDPRS II call for a private sector led economy, the business sector has not yet fully delivered to expectations. Specifically, Small and Medium Enterprises (SMEs) face myriad business challenges-skills including access to markets and finance.

In order to strengthen the capacity of Rwanda farmers and increase access to profitable markets, Private Sector Federation received a grant from the Dutch Government through Linking Farmers to Markets (LIFAM) Project that came into force on 01/01/2013. One of the main objectives of the project is to encourage farmers to invest in post-harvest infrastructure in order to access markets with quality products. The chamber of Rwanda Farmers is composed of 16 associations. Under the associations, there are 68 Unions, 63 companies and 497 cooperatives.

It is within this framework that PSF in collaboration with the Chamber of Rwanda Farmers with funding from LIFAM project wishes to recruit a consultancy firm to conduct a survey on Post- harvest private investments in Rwanda and a develop a costed post-harvest business plan including a sound incentive mechanism to increase investments in post-harvest facilities. The business plan should target each of the 16 associations comprising the Chamber of Rwanda Farmers of Private Sector Federation.

2. Objective of the assignment

- To identify the potential areas for investment in post-harvest facilities
- To produce a costed post-harvest business plan including sound incentive mechanism to increase investment in Post-harvest facilities

3. Scope of work

The consultancy firm shall undertake the assignment by collecting and making use of available baseline information on Post-harvest private investments, post-harvest strategy and applying best technical practices and methods. The Consultant will be expected to work with PSF and LIFAM project to validate the methodology and data collection tools.

4. Responsibilities

- Develop a comprehensive methodology for conducting the survey indicating clear data collection and analysis tools
- Discuss the methodology with PSF and LIFAM project staff
- Collect quantitative and qualitative field data from chamber Rwanda farmer associations, post-harvest technology providers, banks and other PSF stakeholders;
- Perform the data entry;
- Carry out the data analysis. The analysis shall identify thegaps/or constraints in post-harvest investment in Rwanda
- Develop a costed post-harvest business plan with incentive mechanism to increase investment in post-harvest facilities
- Develop a sensitization campaign plan (and messages) to attract investors in post harvest facilities.
- Propose recommendations and potential areas for investment

5. Deliverables

The expected deliverables are:
- An inception report with a clear methodology both for data collection and data analysis, work plan and schedule of activities
- A draft survey report encompassing primary findings
- Power Point presentations for the validation workshop summarizes the main findings and key recommendations
- A final survey report with clear findings and incorporating inputs and comments from the validation workshop
- A costed Post-harvest business plan for investment with incentive mechanism
- A sensitization campaign plan (and messages) to attract investors in post harvest facilities.

6. Specific Qualification and Skills required

6.1 Specialization of the Firm

Applying consultancy firm should comply with following requirements:
- Be familiar with conducting socio-economic studies.
- Proven records of other assignments undertaken to identify investment opportunities
- Proven experience and vested interest in improving the agriculture sector
- Proven experience of working with Cooperatives or farmers associations
- Proven experience in developing strategies/or International business plans

6.2 Team Leader

- At least a masters degree in business administration, agricultural and applied economics or agribusiness
- Demonstrated ability to develop successful grant applications.
- Experience with international markets and access to information on these markets
- Demonstrated ability to identify private investments in agribusiness
- Good knowledge of current socio-economic and political developments in East Africa, and;
- Excellent analytical and writing skills and the ability to manage a team effectively.

6.3 Other members of the consultancy team

6.3.1 Business Analyst (1)
- At least a Bachelors degree in business studies, finance, economics or statistics.
- Excellent analytical and writing skills
- Excellent computer skills.
- Excellent analytical and writing skills.

6.3.2 Post Harvest Expert (1)
- Bachelors degree in agriculture, economics or business studies with five years working experience in the agriculture domain.
- Demonstrated experience in Post-harvest technology development
- Proven experience in consultancy services.
- Excellent analytical and writing skills


The consultant will directly collaborate with the project staff and report directly to the Project coordinator.

8. Duration of the Contract

The duration of the contract will be 2 months (60 working days) starting on the date of signature of the contract.

9. Mode of submission

Interested consultants will submit well bound and sealed separate technical and financial expressions of interest in English presented in 4 copies and the original before 8th July 2013 at 5:00 p.m local time. The file including application letter, detailed Curriculum vitae (CVs), references of similar work, notarized copies of academic degrees and/or certificates and a copy of identity card or passport, will be sent in hard copy: to the attention of:

The Head of Procurement Office
Private Sector Federation
P.O. Box 319 Kigali
Tel; 0788463080

Done at Kigali, on 11th June 2013

Procurement Unit